Assistant (Guidelines Office)

The European Association of Urology is a scientific urological association with currently well over 13,000 members. Members are medical professionals working in the urological field or related medical specialties. As an organization, the EAU offer an extensive package of products and services relating to science, education and publications to their members. Almost all of the logistics related to these activities are concentrated in a Central Office, based in Arnhem, The Netherlands.

Education is one of the core activities of the association and the production of clinical guidelines is an integral part of the ongoing EAU educational effort. Clinical guidelines summarise the best evidence available at the time of publication with the aim to assist clinicians to make informed decisions about their patients. Multi-disciplinary panels of experts – currently 18 different panels – produce these documents under the supervision of a Board of experts. This is an ongoing process resulting in a number of different publications (scientific papers, short-reference documents and online applications, amongst others). All support and administration of these activities is provided by Central Office staff.

For the Guidelines Office the EAU is looking for an

Assistant (Guidelines Office) m/v
32-40 hrs a week


The production of clinical guidelines is a collaborative effort, involving input from expert panel members, but also data scientists and office staff. Recently the need has arisen to structure and control this process more and base it on a clear production- and delivery schedule (to be determined jointly by the board of the Guidelines Office, the expert panels and office staff).

The assistant will take on a key position in guarding these time lines throughout the production process. You are able to independently communicate at the appropriate level with medical professionals and office staff, as well as suppliers involved in this process (research scientists, printers etc.). Additional activities include assist in organising meetings, basic data identification and endproduct enhancement (proof reading and reference checks) in collaboration with the guidelines manager.

Personal initiative and the ability to work under time pressure are crucial attributes as well as an interest in the subject matter.

Result areas/responsibilities

  • Assist in determining production time lines together with the board, the expert panels and the
  • Guidelines Manager
  • Guard time lines
  • Assist in data management (scientists search results, different text versions, medical writers, etc.)
  • Identify (potential) problems and help find solutions, together with the Guidelines Manager
  • Ability to cover certain areas independently (interaction with other international societies regarding
  • translations, commercial reprints etc),
  • Identify (potential) problems and help find solutions, together with the Guidelines Manager
  • Assist with text production (delivery deadlines, proof reading, etc.)
  • Coordination of the peer review process and submission of scientific articles to European Urology
  • (scientific journal of the EAU)
  • Maintenance of the Guidelines Office section on the Uroweb-site
  • Keeping the Guidelines meeting calendar up-to-date
  • Sending welcoming packages/documents to new members of the expert panels
  • Providing a digital newsletter
  • Provide general support to the Guidelines Office

Relevant education, knowledge and experience
The ideal candidate;

  • has a graduation in MBO/HBO (higher) education in for example a secretarial or administrative
  • direction,
  • possesses excellent writing and speaking skills in English, native speakers are explicitly invited to
  • apply, preferably a native speaker,
  • has a minimum of 5 years of experience in a supportive position,
  • is a team player with a considerable measure of tact and patience,
  • is available to travel (approximately 15 times a year),
  • possesses skills e.g. accuracy, ability to plan, is conscientious and result-oriented,
  • is driven and flexible,
  • has affinity with medical writing and is a real organisational talent and
  • is based in or nearby Arnhem, The Netherlands.

Terms of employment
Within the organization, ample opportunities exist for personal and professional growth. The EAU
offers an attractive salary package including an 80% employer pension contribution, collective
insurance and a very interesting position in an informal and international working environment.

For more information please contact Karin Plass, Guidelines Manager, T 026 3890680. Please mail
your letter of application and CV to attn. Sanne Gerritsen, Manager Human
Resources, best before 19 January 2015.

Responses of recruitment agencies upon this advertisement will not be appreciated