Presentation Instructions

Important instructions for poster and video presentations

Please be aware that it’s mandatory that:

  1. The submitter prepares a poster or video of the abstract according to the instructions for posters and videos.

Four prizes will be awarded, a First and a Second Prize for the Best Scientific Poster Presentations and a First and Second Prize for the Best Practice-development Poster Presentations of respectively €500 and €250. Prize winners have to be present at the award session on Monday (or send a representative) to accept their prize. If they are not present, the prize will be accepted on their behalf by a Scientific Committee member.

Session types

The format of presentation depends on the session you choose to submit your abstract to:
• Poster Session (pre-recording with discussion on stage)
• Expert-guided Poster Tour (poster presented with discussion at the poster board)
• Video Session (video with discussion on stage)

The format of the Video Session

In the video session the submitted videos of max. 10 minutes will be shown, followed by 5 minutes discussion. The presenter or the video narrative highlights the role of the nurse.

The format of the Expert-guided Poster Tour

In this poster session format posters will be presented in a concise format at the poster board without prerecording. Two experts will guide the session by means of questions and discussions. The complete session will be 30 minutes, each poster will be presented for 2 minutes followed by 2 minutes of discussion.

The format of a Poster Session
1.    Introduction by chairmen (4 minutes)
2.    Presentations (6 minutes for prerecording and 2 minutes for discussion per presenter)

A poster session is an interactive discussion. During the poster viewing, at the beginning of the session, groups gather at the various posters and move from one to the next, discussing their findings with the authors. This permits a one-to-one exchange of ideas. After the poster viewing, the poster presenters will will be present on stage when their prerecording is shown followed by an interactive discussion. (Instructions prerecording see “The Poster Session presentation”)

Instructions on how to do a pre-recorded video can be found on the faculty website under the header Information.

Date, time and place are listed in the online programme. You will be responsible for mounting your poster on the assigned poster board with the available push pins outside the session room 15 min. prior to the start of the session. An abstract presenter must attend the whole poster session in which he/she is scheduled. The quality of the meeting is extremely dependent on the calibre of the presenters and their posters.

The EAUN Scientific Committee requests that you declare any relevant links to the industry in relation to your presentation or other conflicts of interests at the beginning of your prerecording (in slide 2) or presentation.


The poster

Poster building assistance

IMPORTANT: You need to bring your own poster to the meeting.

For assistance with printing a poster please contact

Creating a high quality poster
To make sure your poster is of high quality and meets all requirements please check the more detailed instructions below .


  • DO make your poster in a LANDSCAPE (horizontal) format
  • DO indicate at the top of your poster the abstract number, the title of the presentation and its authors and institutions. The lettering for this sign should be at least 2.5 cm high
  • DO make all illustrations beforehand. Keep illustrative material simple in using charts, graphs, drawings and pictures. Keep in mind that your illustrations must be read from a distance of about 1 – 1.5 m or more.


  • DO NOT make your poster in a PORTRAIT (vertical) format




PDF of the poster

Your poster will be posted online and hand-outs will be printed for you. For this reason, we need to receive a PDF file of your poster at least 4 weeks in advance.
Presenters should upload their poster PDF and their prerecording through the EAUN faculty website.


The Poster Session presentation

Poster presenters will prerecord a short (6 minutes) presentation of their abstract using max. 6 slides (including title and Conflict of Interest slide). There is no fixed structure for the slides. You are requested to download the EAUN23 PPT template from the EAUN faculty website (“Download PPT” in the menu on the right).

Presenters should upload their finished prerecording through the EAUN faculty website at least 2 weeks in advance. This will enable the chairs to prepare for the session.

After the poster viewing, the poster presenter will be present on stage where their prerecording is shown followed by 2 minutes interactive discussion.


Poster tool

For more guidance on preparing a high quality presentation and poster please check the Poster Presentation tool on this page.


Do you have specific questions regarding your abstract presentation, please contact If you have any general EAUN (Annual Meeting) questions, please send your email to